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Certified Translation: Everything You Need to Know

certified translation

In today’s globalized society, communicating across languages is more important than ever. Whether for business, school, or personal purposes, the ability to effectively and consistently translate documents from one language to another is critical. However, in some cases, a normal translation may be insufficient. Here is where certified translation comes into play. In this blog article, we will define certified translation, distinguish between translation and certified translation, determine whether notarization is the same as a certified translation, and explain how to certify a translation document.

What is the meaning of certified translation?

A certified translation comes with a certification statement attesting to the translation’s accuracy and thoroughness. The certification statement is often signed by the translator or a representative of the translation company, and it acts as a legally binding declaration that the translation accurately represents the source document.

The attestation may differ according to the purpose of translation, but it shall generally include the name of the translator or translation company, a statement of correctness and completeness along with the date on which the translation took place. Apart from the certification statement, certified translations may also include other components to verify their legitimacy and accuracy. These may include the translator’s signature and stamp, a reference number or tracking code, and letterhead or official seal.

Certified translation is usually required for legal, academic, or official purposes, such as immigration applications, court documents, academic transcripts, medical records, birth certificates, marriage certificates, diplomas, and legal contracts. Certified translations may be required in some countries to be performed by a qualified translator or a member of a professional translation association.

However, depending on the jurisdiction and type of document to be translated, the criteria for certification may differ. To ensure conformity with the law and official rules, specific requirements for certified translation in the relevant jurisdiction shall be checked.

What is the difference between translation and certified translation?

The process of transferring written or spoken words from one language to another is known as translation. A translator takes a source text in one language and converts it into a translated version in another language.

Certified translation, on the other hand, is a type of translation which contains an attestation stating that it has been verified as accurate and complete. The translator or the representative of the translation company shall sign a certificate at regular intervals which, in accordance with its legal character, confirms that the translation properly reflects the source document.

The most significant difference between translation and certified translation is that all certified translations are translations, whereas not all translations are certified translations. Certified translations are generally required for legal, academic, or official purposes when precision and thoroughness are essential. Depending on the needs of the receiving government or institution, they may necessitate further procedures such as notarization or apostille.

Another significant distinction between translation and certified translation is the level of quality assurance involved. Professional translators often follow a well-defined procedure to guarantee that their translations are accurate, clear, and consistent with the intended meaning of the source text. This procedure may include many rounds of editing and proofreading, as well as quality checks such as terminology management and translation memory tools.

In other words, while translation and certified translation share some similarities, such as the goal of communicating meaning across languages, they differ in purpose, level of quality assurance, and legal and official criteria.

Is a notarized translation the same as a certified translation?

No, notarization is not similar to a certified translation.

On the one hand, a notarized translation must be confirmed by a notary public, who validates the translator’s identity and attests to the translator’s signature on the translation. The notary public does not review or certify the translation’s accuracy or completeness.

A certified translation, on the other hand, comes with a certification statement attesting to the translation’s correctness and completeness. As previously mentioned, the certification statement is a legally binding declaration that the translation accurately reflects the original text.

Certified translations may or may not require notarization, depending on the requirements of the receiving authority or institution. In some cases, notarization may be a separate step that is required in addition to certification, to ensure that the translator’s signature on the certification statement is authentic.

In this regard, while notarization and certification are both vital procedures in assuring the validity and quality of translations, they serve different goals and need varying levels of examination and attestation.

How do I certify a translation document?

The procedure of certifying a translation document may differ based on the jurisdiction and intended purpose of the translation. However, here are some general steps that may be considered:

Hire a professional translator: To receive a certified translation, you need to hire a professional translator or translation company that is qualified and experienced in the relevant language pair and subject area.

Request a certification statement: When you request the translation, request that the translator or translation company provide a certification statement with the translated document. The translator’s name and contact information, a statement attesting to the correctness and completeness of the translation, and the date of the translation should all be included in the certification statement.

Examine the translation: Once you have the translated document, carefully review it to ensure that it truly portrays the original. If you discover any errors or inconsistencies, inform the translator or translation company right away so that they can be corrected.

Notarization or Apostille: Depending on the jurisdiction and the intended use of the translation, you may need to have the certification statement notarized or obtain an apostille. Notarization involves having a notary public verify the identity of the translator and attest to their signature on the certification statement. An apostille is a form of authentication for documents to be recognized internationally.

Submit the certified translation: Once the translation is officially certified and notarized or apostilled, it can be submitted to the receiving authority or institution for its intended usage.

It is crucial to remember that the specific requirements for certified translations may differ based on the jurisdiction and intended purpose of the translation. It is suggested that you review the specific requirements for certified translations in the relevant jurisdiction to ensure compliance with legal and official standards.

To sum it up, a certified translation is a specialized service that addresses the need to communicate accurately in multiple languages. Expertness, attention to detail, and a statement of authenticity demonstrating that the translation is accurate and complete are required.

You must contact a competent and skilled translator or translation firm that can give you the certification statement which fulfills the requirements of the target document in order to obtain certified translations.

Remember, although notarization is necessary for certain legal documents, it constitutes no substitute for the certificate given in a signed translation. A legally binding statement that the translation is a complete accurate representation of the original document is provided in the certificate.

Ultimately, LatinoBridge is your go-to for high-quality and reliable certified translation services. With a team of experienced and qualified translators, LatinoBridge provides an accurate and wide range of translations, validated for use in official settings. Whether you are a business owner, healthcare provider, or legal professional, we have the expertise and resources to provide you with the certified translation services you need.